Optimise. Measure against what you said you wanted, and keep the rules current as the tools change.
A business that gets easier to run as it grows, and a quarterly rhythm that keeps the AI rules honest.
What this phase is for
Systems should get better over time, and the rules around AI have to keep up with the tools, which change faster than any policy. This phase is a rhythm, not a project: measure against what you said you wanted in the audit, fix what has drifted, and re-check the AI rules every quarter.
Do it yourself
- Measure the number you wrote down in the audit. Hours saved, invoices collected, enquiries answered. If it has not moved, something in the map is wrong; go back a phase, not forward.
- Walk the tool register every quarter. Every AI tool, every account, every connected recorder or assistant. Anything nobody can explain gets switched off. Anyone who has left gets removed.
- Re-read the terms of anything that updated. Providers change training defaults and data locations with a release note. Twenty minutes a quarter catches it.
- Re-run the assessment on anything that changed purpose. A tool approved to draft internal notes that is now drafting client letters is a new use. Assess it again.
- Update the one-page rules and date them. The team signs the new version. The old one is kept.
- Check the rules that changed. The reference pages on this site are updated when an Australian rule moves. The monthly note at the bottom of each page tells you when.
A business that gets easier to run as it grows, and a quarterly rhythm that keeps the AI rules honest.
The AI lens on this phase
This is the phase the NSW Government now requires of its own agencies: an accountable person, a register kept current through the life of each AI system, and an annual attestation that it was done. A business your size does not need the attestation. It needs the quarterly walk, and it needs one name on it.